SC Wage Payment Notice (§ 41-10-30)

access level onboarding specialists | payroll team | internal ops / csa module leads → enrollment tab → employees subtab 📋 overview the south carolina wage payment notice is a compliance requirement under sc code § 41 10 30 it applies to any employee whose wc code state = south carolina , regardless of carrier or client grouping januscrm automates the generation and delivery of this notice in two ways automatically during the employee onboarding workflow manually by an internal user from the lead card when compensation changes the notice captures the employee's rate of pay, pay schedule, and payday information employees must acknowledge receipt before completing onboarding ⚠️ important the deductions section of this notice is not system supported any updates to deductions must be communicated and documented outside of januscrm 🚦 when does this apply? this workflow is triggered exclusively based on the employee's wc code state if the wc code state = south carolina, the notice is required — this applies across all clients and carriers true 330,331left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type 🟣 workflow 1 onboarding auto generation when an employee is sent an onboarding application and their work state = south carolina , januscrm automatically generates and presents the sc wage payment notice as part of the onboarding steps where does the pre filled data come from? the notice is populated using the values entered in the send employee app form at the time of onboarding true 330,331left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type what the employee sees a review document pdf modal appears showing the fully pre populated sc wage payment notice the employee reviews the notice directly in the app the employee must check the acknowledgment checkbox before proceeding an employee signature field is available but optional checkbox label "i acknowledge that i have received and reviewed this south carolina wage payment notice " once acknowledged, a finalized copy of the notice is automatically stored in the employee application record the client's enrollment → documents tab ℹ️ note the deductions section will appear on the form but is not pre filled by the system no action is needed for deductions at this stage 🟣 workflow 2 manual issuance from employee subtab use this workflow when any of the following fields change for a south carolina employee pay type, pay rate, pay cycle, or payday a new notice must be issued any time these values are updated so the employee has an up to date record on file step 1 — navigate to the employee subtab open the client's lead card click the enrollment tab select the employees subtab locate the employee who needs the notice click the actions button on the right side of that employee's row select send sc wage payment from the dropdown ℹ️ note the send sc wage payment option is only visible for employees whose wc code state = south carolina it will not appear for employees in other states step 2 — enter compensation information a modal titled "send sc wage payment notice" will appear enter the employee's rate amount (e g , 30 96) select the pay type from the dropdown (e g , hourly, salary) review the deductions warning displayed at the top of the modal click save to generate and deliver the notice ⚠️ deductions warning "the deductions section is not system supported any updates to deductions must be communicated and documented outside of this system " this warning is displayed every time the manual issuance modal is opened acknowledge it before proceeding ℹ️ note saving this form will update the employee's compensation fields in januscrm based on the values you enter this does not sync with any external payroll system step 3 — notice delivery & acknowledgment timer once saved, the system will generate the notice using the entered compensation values deliver the notice to the employee start a 7 day acknowledgment window archive any prior versions of the notice log the initiating user, entered pay data, and timestamps ⚠️ 7 day rule if the employee does not acknowledge within 7 calendar days, the notice is automatically marked as complete and sent to the employee regardless the record is still retained for compliance purposes, but follow up with the employee directly if a signed acknowledgment is needed 📊 acknowledgment statuses after a notice is issued, you can track its status in the employee record true 330,331left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type ⚠️ 7 day rule if the employee does not acknowledge within 7 calendar days, the status automatically updates to delivered (no signature) the notice is still sent to the employee and retained on record for compliance follow up with the employee directly if a signed acknowledgment is required for audit purposes 🗂️ audit trail & version history every issuance — whether from onboarding or manual — is logged automatically the audit record includes generated date effective date delivery timestamp acknowledgment timestamp signature status pay type entered rate amount entered initiating user version history (all prior notices are archived, not overwritten) this information is retrievable from the employee's record and is audit defensible for sc § 41 10 30 compliance purposes ❓ frequently asked questions q what if i don't see the "send sc wage payment" option in the actions menu? the option only appears when the employee's wc code state = south carolina verify the employee's wc code if the state is correct and the option is still missing, submit an it help desk ticket q can i update deductions through this workflow? no deductions are not system managed in the current version any deduction changes must be communicated and documented outside of januscrm q does saving the manual issuance form update payroll? no it updates the employee's compensation fields within januscrm only it does not sync with prosoftware or any external payroll system q what happens if the employee never acknowledges? after 7 calendar days, the status automatically moves to delivered (no signature) the notice is still on record for compliance purposes q is this required for all employees? only for employees whose wc code state = south carolina this is not carrier specific or client specific 🛠️ troubleshooting true 330,331left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type left unhandled content type 📌 tip see docid\ xvcrqnva4n9a8visvwrkc for step by step instructions on opening an it help desk ticket